AI is often right — not always. Fix account and VAT on the line before you approve so the posting in e-conomic, Dinero, or Billy is correct.
Before you start
Document is in review (bill or receipt)
You know the right ledger account and VAT rate (or have the chart of accounts)
Permission to edit and book
Steps
1. Open the document
Go to Bills or Documents and open the item with the wrong suggestion.
2. Check extracted fields
Amount, supplier, date, invoice number. Fix OCR/AI mistakes.
3. Fix account
Choose the correct ledger account. Use search if the chart is long.
4. Fix VAT
Choose the correct VAT rate / code (25%, 0%, reverse charge, etc. per your chart).
5. Save and approve / book
Confirm. In auto mode, similar documents often improve over time because the system learns from corrections.
6. (Optional) Check in accounting
Open the posting in e-conomic/Dinero/Billy after sync.
Check that it worked
Account and VAT are correct on the document in Payfriend
Same values appear in the accounting system
Similar suppliers improve over time
Common issues
Symptom | Cause | Fix |
Can’t change account | Already booked | Correct/credit in accounting or ask bookkeeper |
VAT report differs | Fixed only in one place | Fix source and sync |
Same error repeats | Wrong supplier link | Set the correct supplier on the document |
Next steps
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