The Google Ads invoice sits behind a Google login — Payfriend cannot fetch it automatically. Instead Payfriend recognises Google Ads withdrawals in the bank (e.g. GOOGLE*ADS) and creates one task per ad account per month. The reliable path is to download the PDF in Google and upload it. You do not sign Google Ads into Payfriend.
Before you start
Signed in to Payfriend
Access to the Google Ads accounts you pay for
Bank is connected so Payfriend can see when a document is missing
Steps
1. Enable Google Ads in Payfriend
Go to Settings → Inbox → Google Ads tab → Enable.
Payfriend then creates tasks in Inbox when there are Google Ads withdrawals without a document.
2. Fetch the invoice in Google and upload
Documents are typically ready from the 5th business day of the following month:
Open Billing → Documents (optionally the Tax and legal documents tab)
Download the PDF for the right month and account
Go to Inbox, find the task (e.g. Google Ads · June 2026)
Upload, or drop the file. Already booked? Mark as booked elsewhere
On the task you can also choose Open at the supplier — that opens Google’s Documents page.
Mid-month, before the monthly invoice is ready:
Billing → Summary → the month → Payments
Open the payment link, save the receipt, upload in Inbox
3. (Optional) Send billing mail to Payfriend
On automatic/manual card payment, Google often does not email the full VAT invoice. That is Google’s own rule — see Google Ads Help. Mail is still useful for notifications:
Copy Payfriend address under Settings → Inbox → Email tab (or connect Gmail/Outlook)
In Google: Billing → Settings → Payment users → Add a new user
Email = Payfriend address · preference All payment emails → Invite → accept the invitation
When Inbox asks for a document
The task shows Google Ads + month (with amount and account number). Several bank withdrawals in the same month often belong to the same invoice — hence one task per account per month.
Several ad accounts
Repeat setup per account / payment profile you pay for. Accounts the customer pays themselves belong in their books.
Check that it worked
The Google Ads tab under Inbox is on
Google Ads withdrawals in the bank create Inbox tasks
The PDF from Documents can be uploaded on the task
Common issues
Symptom | Cause | Fix |
No Google tasks in Inbox | Channel off, or no withdrawals | Google Ads tab → Enable. Are there Google Ads withdrawals in the bank? |
Document not ready yet | Too early in the month | Wait until the 5th business day of the following month |
Mail without a PDF invoice | Expected on card payment | Fetch Documents |
No billing mails | Invitation not accepted | |
Many withdrawals, one task | Normal | One invoice typically covers the whole month for the account |
Rare: monthly invoicing at Google
If you have credit / monthly invoicing (not ordinary card): Billing → Settings → Email invoice delivery → add an email and verify. Change by the 25th to apply next month; invoice typically within 5 business days at the start of the month.
Next steps
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