Each Stripe payout becomes one voucher in your accounts: gross revenue, Stripe fees and output VAT. Net is the amount Stripe deposited in the bank. The voucher must balance to zero before booking. Balance to zero means debit and credit are equal, so the voucher balances.
Before you start
Stripe is connected and accounts are set under Settings ? Stripe settlements ? Accounts.
Your accounting system is connected and can receive vouchers.
You have access to Settlements in Payfriend.
Find the payout
Go to Settlements (under Bank in the sidebar).
Open the Payouts tab and choose Needs you. Oldest payout first.
Click a row to open the details.
Check the figures
In the list and in the detail view you see three columns:
Gross: full revenue before fees
Fee: Stripe's fee (subtracted)
Net: what lands in the bank
Gross minus fee must equal net. If there is an advance (instant payout) or standalone fees, Payfriend shows them on the voucher so the entry still balances.
Payfriend suggests accounts and VAT codes from your setup. If a VAT code or account is missing, booking stops before anything wrong lands in the ledger.
Book
Review the voucher preview.
Click Book on the row, or Book voucher in the detail, when the figures look right.
Payfriend creates the voucher in e-conomic, Dinero, Billy or Business Central.
The auditor pack is attached to the voucher. Stripe's reconciliation report is attached when Stripe has delivered it. We do not wait for the report. The auditor pack is enough.
Status changes to Booked. Payfriend then tries to match the bank line automatically to the same net amount.
Auto-booking
After the first voucher books cleanly, Payfriend asks whether we should book automatically next time.
Auto-booking only applies to payouts that balance to zero and have all accounts in place. The rest stay under Payouts ? Needs you.
You can turn it on or off under Settings ? Stripe settlements ? Booking.
Check that it worked
Status is Booked, and there is a voucher number
Bank shows Matched, or the line is waiting to be matched
The auto prompt appeared after the first clean voucher, or you turned it on under Booking
Common issues
Symptom | Cause | Fix |
Book is greyed out | Missing accounts or VAT code | Fix under Settings ? Stripe settlements ? Accounts. |
Accounting system rejects | Locked period, invalid VAT code or cash journal | Read the error in Payfriend and fix in the ledger. |
Does not balance | Missing line in Stripe data | Contact support with the payout id. |
Before cutover | Cutover date | That payout is not booked in Payfriend. Book manually in e-conomic. |
See also
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